As an Facilities Coordinator, you’ll play a key role in ensuring the smooth operation of multiple offices and accommodation sites across Melbourne. This role is essential for managing administrative systems, facilities maintenance, and compliance to create a well-serviced office environment. You’ll work closely with site staff, suppliers, and contractors, helping to maintain consistency across all sites.
Key Responsibilities
- Maintain standardised administrative systems across sites, including records management and resource coordination.
- Manage security access, office equipment, and staff amenities.
- Coordinate maintenance contracts and liaise with suppliers for cleaning, repairs, and other services.
- Provide inductions, training, and support for new staff and visitors.
- Assist with OH&S reporting, risk management, and audits.
- Oversee fleet cars at each site, ensuring compliance and arranging repairs and maintenance.
- Prepare petty cash reconciliations and assist with budget reporting.
- Implement ad hoc office-based projects as required.
Requirements
- Minimum 2 years of experience in facilities administration.
- Ability to work autonomously with excellent problem-solving skills.
- Strong interpersonal and communication abilities, both verbal and written.
- Proficient in Microsoft Office.
- Ability to collaborate effectively in a team environment.
- Valid driver’s license and must own a car
This role requires travel between 6 sites across Melbourne, so access to your own vehicle is essential. Mileage can be claimed for travel between locations.
About our Client
On a mission to end homelessness our client are driven by the values of Empowerment, Fresh Thinking, Agility, Leadership, and Courage, they are a leading voice in the sector. They're a trusted partner for government, media, philanthropists, and the community.
To apply please follow the link below or for a confidential discussion please contact Sarah Gee at SGee@sharpandcarter.com.au
