Fast-paced, varied role with a supportive and driven team
About the Company
Our client is a high-end and fast-growing commercial property developer, known for delivering architecturally impressive and innovative projects across Melbourne. With a strong focus on quality, design, and long-term impact, they’ve built a reputation for excellence in the commercial development space. Their culture is modern, energetic, and down-to-earth where collaboration, creativity, and initiative are genuinely valued. As the business continues to grow, they’re now seeking a proactive and personable Office Coordinator to join their dynamic CBD-based team.
About the Role
This is not your standard administration role. It’s a busy and hands-on position that will suit someone who enjoys variety, takes pride in keeping things running smoothly, and thrives on being the go-to person in the office.
You’ll work closely with the senior team and be a key part of the day-to-day operations, managing both front-of-house and core administrative responsibilities.
Key Responsibilities
Front of House & Office Coordination
- Welcoming and assisting clients and visitors
- Preparing and maintaining meeting rooms
- Managing catering and refreshments for meetings and director lunches
- Keeping communal areas tidy and kitchen stocked throughout the day
- Making or collecting coffees
- Coordinating birthday celebrations and office events
- Managing incoming phone calls
- Processing receipts and general ad hoc admin tasks
- Logging IT jobs, helping with tech set-up, and decommissioning equipment
- Maintaining office systems, including Dropbox, Adobe, Aconex
- Updating internal registers and ensuring printers and supplies are in order
- Coordinating building maintenance requests via Dexus portal
- Proven experience in administration or office support with a passion for hospitality & customer service
- Excellent communication and presentation skills
- Strong organisational and multitasking ability
- Confident with Microsoft Office and other admin platforms
- Positive, proactive, and team-focused attitude
- Be part of a supportive and collaborative team
- Long-term opportunity with career growth
- Top end of CBD location
- Competitive salary and job security in a growing business
If you're an energetic Administrator looking for your next challenge in a fast-paced and friendly team, we’d love to hear from you. Apply now or reach out for a confidential discussion.
