Personal Assistant

Job title : Personal Assistant
Location : Melbourne, Melbourne, Victoria
Contact name : Zoe Raphael
Contact email :
Job reference : 1134322
About the role:
Working closely with the Director and a tight-knit Head Office team of approx. eight people, you will play a pivotal role in the success of the business and work alongside the team to ensure key clients are given the highest level of customer. A large component of your role will be to work alongside the Director so that there is a high level of visibility of matters that are occurring at any given time, allowing you to manage their time effectively.  Similarly, you will work on integral projects across the business and assist with general administration and ensure documentation is up to date with the latest information and completed to the highest standards.
In this position you will be responsible for a number of diverse key duties including:
  • Extensive diary and email management
  • Expense reconciliation
  • Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch, proof reading)
  • Filing, preparation, collation and distribution of supportive documentation, notes and correspondence
  • Screening telephone calls
  • Setup for meetings including any required catering
  • Assisting with letters and presentations
  • Ad-hoc tasks as required  
Skills and experience:
  • At least three years’ experience as a Personal or Team Assistant 
  • Technically proficient with the Microsoft Office Suite 
  • Ability to prioritise and stay one step ahead
  • Strong communication skills both written and verbal
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Advanced Microsoft knowledge
  • Excellent time management skills
About the client:
Located in Melbourne's Eastern Suburbs, our client is a reputable Strata Management business. As this is a newly created role working in a small and close knit team, the position will be very varied and requires someone who has the skill set and experience to work strategically with the Director of the business. The business prides itself on its excellent Customer Service skills and is seeking someone who can bring a positive and can do attitude. This is a permanent opportunity looking for someone to start as soon as possible.

To apply please follow the link below or for a confidential discussion please contact Zoe Raphael -