About the roleOur client is seeking a confident and capable Office Manager who brings a diverse skill set and a positive attitude to learning and growth. This is a varied role which would allow the successful candidate to be exposed to a range of business facets including finance administration, human resource administration and office management. This permanent role has the opportunity for development and career progression within the organisation. You must be a forward-thinking Office All-rounder who has a flexible approach to work. ResponsibilitiesAs the Office Manager, you will be responsible for the support of a wide range of business areas. Your role will include but not be limited to; Developing and managing relationships with internal and external stakeholders Answering and responding to calls and emails Managing diaries and booking travel Updating and maintaining internal databases Finance administrationImplementing new policies and procedures in the Finance and HR space HR Administration Ad hoc duties as required Skills / Experience Experience working in a similar position within a corporate/professional environment Technically proficient with the Microsoft Office Suite  Exposure to finance administration and accounts experience is advantageous to this role. Ability to prioritise and stay one step ahead Strong communication skills both written and verbal Overall great team player High degree of attention to detail Excellent planning and organisation skills while being extremely flexible About the clientLocated in St Kilda, our client is an inclusive and positive organisation within the consulting space. With a tight-knit office environment, they are geared for growth and are looking for a dynamic administration professional who brings a multi-faceted skillset that will be an asset moving forward. To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458bmeaden@sharpandcarter.com.au

About the roleThis role is an exciting full time and permanent opportunity to provide administrative support to a COO and to ensure the efficient operation of their activities while supporting the wider team.You will gain exposure to an entrepreneurial and dynamic company working with an established and highly motivated team! Key Responsibilities Support the COO with diary, inbox and adhoc tasks  Travel coordination (domestic and international) Assist with events and functions planning and organising including sales conferences, client events and team off sites both locally and overseas Prepare for and assist the facilitation of meetings, both external and internal, including minute taking and meeting agenda Draft and prepare, reports, submission documents, presentations and related documents  Contract management  Coordinate the production and distribution of weekly/monthly reports to management Provide HR administration support to HR Manager as required Act as a champion and leader of the VIC Culture Club Oversee the Administration Assistant  Skills & Experience Relevant experience in an Executive Assistant capacity supporting Executives  Experience within an ASX, property or construction is desirable  Can-do and positive attitude Proven ability to work in a fast-paced environment Enjoys writing and can assist the team with social media activities and presentations Advanced Word, PowerPoint and Excel skills Knowledge and understanding of document editing on Adobe Acrobat Lateral thinker and has the ability to multi-task Excellent written skills and strong communication skills About the companyOur client is a prominent Australian property development and investment organisation that is continuing to grow year on year! The business has been involved in numerous high-profile projects across the country and internationally. To apply click on the appropriate link below. Alternatively, for a confidential discussion, please contact Bridgette Meaden.bmeaden@sharpandcarter.com.au 0484 381 458

About the role This is an excellent opportunity for an Executive Assistant to support the CEO of a thriving Melbourne business. This role offers stability, security and variety working closely with a high performing Executive across multiple businesses. This position is a highly varied role including office administration, Executive support and finance administration.    Responsibilities  This role will require an Executive Assistant that has previously provided high level administration support to the Executive. The responsibilities of this role will include but not be limited to;  • Diary management, coordinating meetings and schedules• Office management tasks • Event management - internal and external • Coordinating & attending monthly team meetings• Finance reporting and support to the finance function • Generating agendas, collating/distributing documents/reports• Assisting with the organisation of committee meetings/papers• Preparing/formatting documents• Managing expectations and daily work flow Skills and Experience • Experience working in a similar position is advantageous • Experience in executive level email and appointment scheduling• Ability to prioritise and stay one step ahead• Strong communication skills both written and verbal• Ability to build exceptional rapport with clients• Overall great team player• High degree of attention to detail• Excellent planning and organisation skills while being extremely flexible• Excellent time management skills• Highly organised and able to prioritise tasks effectivelyAbout the client Based in Heidelberg this organisation is a  Melbourne business poised for significant growth over the next 12 months. This is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team. To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458bmeaden@sharpandcarter.com.au

About the roleThis role is an exciting full time and permanent opportunity to provide administrative support to a General Manager and to ensure the efficient operation of their activities while supporting the wider team.You will gain exposure to an entrepreneurial and dynamic company working with an established and highly motivated team! Key Responsibilities Support the Executive and administrative support to the wider team Travel coordination (domestic and international) Assist with events and functions planning and organising including sales conferences, client events and team off sites both locally and overseas Prepare for and assist the facilitation of meetings, both external and internal, including minute taking and meeting agenda Draft and prepare, reports, submission documents, presentations and related documents  Contract management  Coordinate the production and distribution of weekly/monthly reports to management Adhoc personal support  Skills & Experience Can-do and positive attitude Proven ability to work in a fast-paced environment Enjoys writing and can assist the team with social media activities and presentations Advanced Word, PowerPoint and Excel skills Knowledge and understanding of document editing on Adobe Acrobat Lateral thinker and has the ability to multi-task Excellent written skills and strong communication skills About the companyOur client is a prominent Australian property development company based in Melbourne is continuing grow year on year! They specialise in the development of residential, commercial, and industrial properties, as well as urban renewal projects.The business has been involved in numerous high-profile projects across Melbourne, including the development of a renowned Melbourne CBD precinct. To apply click on the appropriate link below. Alternatively, for a confidential discussion, please contact Bridgette Meaden.bmeaden@sharpandcarter.com.au 0484 381 458

About the role This is a fantastic opportunity for an experienced and professional Executive Assistant to support the CEO of a an international organisation based from the Melbourne CBD office. The objective of this role is to effectively support the CEO. Providing a high level of secretarial support with utmost accuracy and attention to detail, displaying unquestionable sensitivity and confidentiality at all times.Responsibilities Supporting the CEO, your role will include however not be limited to the following;  Complex email and calendar management Agenda coordination and preparation and following up on action items Organising travel and other related arrangements  Drafting presentations and briefing papers  Board support  Maintain up to date knowledge pertaining to company processes and procedures and bring issues to the attention of the Strategy Manager as required Preparing or collating materials for meetings, conferences or events Credit card reconciliations  Carry out special projects as allocated  Skills and Experience Experience working in a similar position is advantageous  Experience in executive level email and appointment scheduling Ability to prioritise and stay one step ahead Strong communication skills both written and verbal Strong track record of proactive networking and relationship building  Overall great team player High degree of attention to detail Excellent planning and organisation skills while being extremely flexible Intermediate - Advanced Microsoft knowledge About the client Based from Melbourne CBD (with flexible work arrangements), this reputable organisation is a market leader international education sector. This is a permanent role that requires an individual that will bring a "can do" attitude to a supportive and dynamic team.  To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458bmeaden@sharpandcarter.com.au

About the Role Our client is seeking a vibrant and passionate Bid & Sales Team Assistant to join their supportive and energetic team. Working in a close knit team, the ideal candidate will be well presented, articulate, and have obtained previous experience operating in environments where they are heavily relied upon to undertake a multitude of tasks. You will have exceptional organisational and time management skills to support the business area.  Key ResponsibilitiesResponsibilities will include, but are not limited to;Bid Coordination Monitor and action the tenders inbox and estimation portals Assist in keeping the Estimation team working to the weekly sales schedule and report if otherwise so comms can be controlled to client Be a customer service point of contact for live project tenders maintaining relationships  Receive tender documentation and review documentation Be the conduit between the Sales Team and Estimators ensuring a smooth process for clients Coordinate meetings with management and relevant team members Manage and coordinate timely submissions of Tenders, Expressions of Interest and Capability Statements Review all submissions and ensure all elements of the tender are captured Review proposal documents including editing, grammar and spelling and formatting prior to submission Assisting management with administration duties and tasks Ad-hoc duties for the team  Marketing & Events Coordination Coordinate Marketing with the Marketing Manager for the business including digital, print & promotional Coordinate calendar for networking, industry and client events Coordinate internal company events and run the social calendar Run the company intranet Skills and Experience Technically proficient with the Microsoft Office Suite Previous bid or administration experience within construction or engineering is desirable Excellent written and communication skills Strong interpersonal skills Strong Administration background  Exceptional time management and organisational skills High attention to detail Understanding the importance of quality, accuracy, and efficiency Ability to work collaborative within a high volume, team environment. Demonstrate ability to take initiative in problem solving and in exercising judgement Professional and positive phone & email communication Skills and Experience Technically proficient with the Microsoft Office Suite Previous bid or administration experience within construction is desirable Excellent written and communication skills Strong interpersonal skills Strong Administration background  Exceptional time management and organisational skills High attention to detail Understanding the importance of quality, accuracy, and efficiency Ability to work collaborative within a high volume, team environment. Demonstrate ability to take initiative in problem solving and in exercising judgement About our client  Located in Sunshine, our client is an inclusive and positive organisation within the engineering and construction industry. They have a great office environment and are geared for growth! Due to this growth they are looking for a Bid & Sales Team Assistant who brings a multi-faceted skillset that will be an asset moving forward.   This is a permanent role that requires an individual that will bring their positive attitude to a collaborative and friendly team.To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458bmeaden@sharpandcarter.com.au