Executive Assistant to Managing Director

Job title : Executive Assistant to Managing Director
Location : Melbourne
Job type : Permanent / Full Time
Contact name : Zoe Raphael
Contact email : zraphael@sharpandcarter.com.au
Job reference : 1156231
About the role 

In this diverse and rewarding role you will be providing Executive Assistant support to the Managing Director of a well known luxury brand. The successful candidate will be supporting an extremely busy and dynamic individual where they not only assist with their day to day activities but also provide a strategic partnership to ensure the business continues to strive. 

Responsibilities
 
Supporting the Managing Director and wider leadership team, you will be responsible for some of the following tasks;
  • Extensive Diary management 
  • Organising travel and other related arrangements (flights, transfers hotel bookings) for Commercial team
  • Filing, preparation, collation and distribution of supportive documentation, notes and correspondence
  • Screening telephone calls
  • Credit card reconciliations
  • Check agenda and supportive documents and notes
  • Check details in all paperwork working with others as necessary
  • Identify and take any follow up action arising from the notes that are required
  • Event and Marketing support
  • Assists with letters and presentations
Skills and Experience
 
• Experience working in a similar Executive Assistant position 
• Experience in executive level email and appointment scheduling
• Ability to prioritise and stay one step ahead
• Strong communication skills both written and verbal
• Ability to build exceptional rapport with clients
• Overall great team player
• High degree of attention to detail
• Excellent planning and organisation skills while being extremely flexible
• Intermediate - Advanced Microsoft knowledge
• Excellent time management skills
• Highly organised and able to prioritise tasks effectively

About the client

Our client is a well known global luxury brand that has 22,000 employees in 130 cities around the world. They foster a great work place culture and are conveniently located in South Melbourne. Our client is an Executive Assistant, who prides themselves on providing effective and efficient support and who is open to additional project and marketing elements within the role.
 
To apply please follow the link below or for a confidential discussion please phone Zoe Raphael on 040126538