Our client, a well-established healthcare provider operating Urgent Care Clinics across the Bayside area, is seeking a motivated and organised Healthcare Administration Assistant to join their growing support hub.
This is a fantastic opportunity for someone looking to build their career in healthcare administration within a supportive and fast-paced environment. Working closely with the Operations team, you’ll assist with rostering, general administration, facility coordination, and staff communication, helping ensure clinics run smoothly and efficiently. The role includes a rotating weekend roster including every second weekend.
Key Responsibilities:
- Provide day-to-day administrative support across multiple clinic sites.
- Assist with preparing and maintaining staff rosters for GPs, Nurses, and Reception teams.
- Coordinate supplies, facilities, and general clinic maintenance requests.
- Support on-call coverage for operational or staffing queries (as required).
- Maintain accurate records, spreadsheets, and communication logs.
- Liaise with internal teams and external partners to ensure smooth operations.
- Contribute to process improvements and team initiatives.
- 1–2 years’ experience in healthcare administration, medical reception, or a similar administrative role.
- Excellent organisational skills with strong attention to detail.
- Confident and professional communicator, both verbal and written.
- Experience with rostering systems (e.g. Tanda) or similar platforms is an advantage.
- Able to manage competing priorities in a dynamic, fast-paced setting.
- Friendly, proactive, and team-oriented mindset.
Our client is a respected healthcare provider deeply embedded within the Bayside community, delivering high-quality, accessible care across urgent care and private practice clinics. They pride themselves on their collaborative culture, where ideas are valued, people are supported, and professional growth is encouraged. If you’re an energetic and organised individual looking to grow your career in healthcare administration, this is an excellent opportunity to join a supportive, purpose-led organisation and make a real difference in the community.
